Category Archives: Productivity

News Years Resolutions or Fatal Attraction?

Have you set and broken many of your New Years Resolutions already? The law of attraction says we will draw those things towards us that we spend time thinking about.

Attract more of the positive and create brighter possibilities:

Don’t get caught up in the New Year hype.

Instead of focusing on making a resolution, focus on what you have accomplished last year and how you can take those positive events and use them towards making this year the best yet.
Look back on how you made your special memories and how you can create more to last a lifetime.

Picture those activities you shared with loved ones. 
Think about what you are most proud of in your career.
Live your life with meaningful intent.
Take charge of your own well-being, embrace it and enjoy everything that the New Year has to offer you.

Resolve to evolve into the person you want to be by attracting what you want.

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7 Things NOT To Do When Making a New Year’s Resolution

One in four people will not make it a week with their New Year’s resolution. Here are seven things not to do when creating a New Year’s resolution that will help you go the distance:

1. Don’t keep it to yourself. “I don’t want my friends to know I am trying to quit my bad habit.” Let others know! This gives you leverage and allows others to encourage you along your journey.

2. Don’t leave it in your head. “I don’t need to write it down, I know what I want to do.” Research has shown that those who write down their goals and track them have an increased chance of success.

3. Don’t be vague. “I’m going to lose weight”.  How much? At what rate? By when? Make your goals SMART- specific, measurable, attainable, relevant, timely and time bound.

4. Don’t be inflexible. “I’m not going to ever do that again” Not all goals happen with the flip of a switch. Sometimes you need to wean yourself off of a bad habit. Sometimes you will backslide or slip up. It’s part of life. Get used to it and get used to being more successful for the long haul by recognizing that people try and try again at their goals before they reach them. Some reports suggest an average of 14 times. Persistence not perfectionism pays.

5. Don’t be unrealistic or harsh. “I’m not going to eat any sweets.”  “I will exercise 2 hours everyday.” It is not always realistic to deny yourself. Life is meant to be celebrated. Think moderation and think about small incremental steps that will advance you toward your goal. It is better to be doing a smaller action for the long term than a larger goal that doesn’t have a chance of lasting a week.

6. Don’t take on too much at once. “I’m going to quit smoking, join a gym, meditate 10 minutes every day, lose 20 lbs, and spend more time with my kids.” This is just setting yourself up for disappointment. Focus on a couple of things and the activities that will take you towards your goals.

7. Don’t take the first step TODAY. “I’ll start next week…”  There always seems to be a better time than right now. You may think you need to wait until after a special date or occasion, or once the holidays are over or start on a Monday…the list goes on. The truth is now is always a good time. Start by visualizing where you want to be and eliminating negative self-talk that will keep you from reaching your goals.

“Watch your thoughts, for they become words.
Watch your words, for they become actions.
Watch your actions, for they become habits.
Watch your habits, for they become your character.
Watch your character, for it becomes your destiny.”

– Anonymous

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Start the New Year Right

It’s a new year, and a time when people like to start fresh and sample some new approaches to areas in your life you would like to improve. You have seen the development of the organizing and redesign shows take over our television stations. It’s been called the latest trend, the new dieting, but finding improved ways to organize your life is here to stay. Why? There’s just so much return on investment.

One thing we often forget when making changes and it’s especially true this time of year is the importance of starting slow and making small goals:

1. Your desk is a workplace- remove other non- work related items and place them clean deskelsewhere. Hang photos on the wall and place awards, personal objects and knickknacks on a shelf or credenza.

2. Keep the things you use the most close by and within reach, and items that you require only occasionally further away. This includes files, supplies and personal items.

3. Get rid of the extras- how many of one item do you really need-157 pens, 4 coffee mugs- give away, throw away or return to the stationary/supply area.

Speaking of extras, we usually have between 5-10 extra pounds that we have put on over the holidays. Looking for healthy time saving ways to get back on track? Here’s a few tips:

1. Plan your meals and grocery list ahead of time. You can save time and money. Eating healthier during your day will keep your energy up and your waistline down.

produce isle2. Stick to the outside aisles at the grocery stores. This is where we find our core foods, like fruits and vegetables. It’s a great time to eat more fruits and vegetables. Think of these as a healthy snacking alternative. Try a fruit you’ve never had before.

3. Cut back on your portion sizes- especially when eating out. Order half portions or ask for a to-go container for the remainder of your meal. This also gives you another meal you don’t have to prepare.

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Use what you have – the cure for your post-Christmas financial blues

 

Save money-use what you have.You’ll be surprised at how many items you have lying around that you’ve never used.Items that, by using them, will create more space in your home and save you money.

For example:

1. Use those gift cards and certificates you received over the past year.

2. Those decorative candles?They were meant to be lit and to burn out, so use them before you buy new ones.

3. Check your books and magazines.There’s always one you haven’t read.Consider canceling subscriptions. 

4. Take an inventory of the food that you have and think about ways to use it.

5. Why rent when you can catch up on movies you’ve collected, or programs you’ve recorded?

6. Built up a lot of points on your merchant loyalty cards for air travel, products or services?Now is the time to redeem them.

7. You probably have more beauty supplies than you realize.It’s time to take stock and start using them.

8. Have a lot of loose change around your house?Gather it up and use it.

9. Instead of a new hobby or craft, revisit one that you set aside. You’ll save money on supplies.

What are your ideas for using what you have to save money?

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Stay Fit and Healthy This Holiday Season

Did you gain weight last holiday season?  You’re not alone.  With so many corporate and social gatherings and events in such a short time, it’s hard to resist indulging in the array of seasonal treats they bring. The trick is to find a balance between enjoying yourself and maintaining healthy habits.  So here are a few suggestions that will help you avoid unhealthy weight gain this year.

  • Shift your attitude away from food – Remember that food is not the reason for get-togethers during the holiday season. It’s something extra.  Keep that in mind and focus on having fun.
  • Don’t abstain – Why deny yourself your favourite meals before and during the holiday season? The key is moderation – watch your portions, plan lighter, more nutritional meals and keep up your exercise routine.
  • Stock up on healthy choices – You probably like to buy a few treats for yourself and your guests over the holidays. Why not substitute some of all of those items with more nutritional options such as fruit, whole-grain products or peanut butter?
  • Curb your appetite – Want to cut the calories you consume at a seasonal celebration? Plan a small healthy snack before you go.  Regularly drinking water during the holidays is another great way to keep your appetite in check.
  • Plan your event calendar – With so many events to choose from, and so much temptation, it’s a good idea to take time and plan the events that you want to attend. Set yourself limits, don’t get over exhausted and make sure you are having regular meals.
  • Know your limits – if there are foods that you find irresistible, set yourself limits. That way, you can enjoy them without overindulging.
  • Buddy up – Chances are you have a friend or co-worker who is also watching what they eat. Why not pair up and look out for each other at your next event.
  • Toast to your health – Alternate your alcoholic beverages and seasonal favourites such as eggnog with Water and un-sweetened drinks. Not only will you cut calories, you’ll also avoid the holiday hangover
  • Eat your greens – Look for the veggie tray, a mainstay of any holiday party. For potlucks, plan a nutritious, low-calorie dish, like a fruit tray or shrimp ring.
  • Stay active – It isn’t easy with all of the festivities, but make time for fitness. It not only burns calories, it helps melt away seasonal stress. Consider walking to events, where possible, and arranging a drive home with a friend or by taxi.

Did You Know We Have Gift Certificates?

Do you have someone on your holiday list that is impossible to shop for? No idea what to get the friend that seems to have everything? Try an Organize Anything gift certificate for Christmas this year! It’s the perfect choice for the person in your life who needs a helping hand getting a handle on the clutter and disorganization in their life.
Whether they need organizing help at home or in the home office, Organize Anything can help. Know someone who could use some extra assistance getting their productivity up? We have a gift certificate for that. Know a student who wants some making their study habits more efficient? Have a grandchild moving out this spring to go to university? Buy a downsizing or relocating gift certificate for their parents.
Our gift certificates options are wide open so that they can be tailored to meet your needs. We offer professional organizing and productivity services. We also are available for public speaking engagements, teaching seminars and life coaching. Visit our website, http://www.organizeanything.com for all the details.
Please contact us if you aren’t sure if we offer the service you’re looking for organize1@organizeanything.com or (902) 233-1577. And don’t forget to follow us on Twitter too (@organizeanow)!

How to Purge the Urge to Procrastinate

Do you procrastinate? You’re not alone. It’s easy to say, ”I’ll do it tomorrow,” when faced with a project. But if you keep putting it off, you run the risk of racing the clock to complete it at the last minute. And if you do complete it, you may be unhappy with the results. So when you feel the temptation to procrastinate:  

1) Ask yourself why you procrastinate – There are many reasons why we put things off, from fear to lack of motivation. Knowing why you procrastinate will help you break the habit.

2) Identify what motivates you – Is it tight deadlines? The promise of a reward? Think about what motivates you and use that to get the ball rolling.

3) Prioritize your tasks – It’s easy to feel overwhelmed when you have several projects competing for your attention. Categorizing tasks as high and low priority will help you to focus on the most pressing projects.

4) Consider the time required – Be realistic when looking at the time it will take to complete any project. Block out time in your calendar so you have a clear start and end date with sufficient time to get it done.

sticky note wall

5) Avoid distractions – Easier said than done. But by focusing on the work at hand, you can complete it quickly and properly. And that will give you more time to focus on other responsibilities or activities.

6) Tell someone else – Knowing that you’ve told someone what you’re planning to do is a great motivator. Even saying it out loud to yourself is often enough to get you started.

7) Anticipate problems – There are always tasks that pose challenges. The key is to visualize them and how you will respond to them. This can significantly reduce anxiety and will help you perform better.

8) Plan a reward – It’s easier to complete a task or two when you know that there will be a reward for your hard work.  

9) Do things as they occur to you – This way, you won’t risk adding another item to your “To-Do” list. You may even find the thrill of getting something extra done motivates you to take on other projects.

10) Ask yourself ”Is there an easier way to do this?” – A little extra thought can make the difference in getting a task done quickly and easily.

If you enjoyed this article, please pass it along to others who would find it useful and sign up for our Organize Anything newsletter on our homepage at www.organizeanything.com

Professional Organizers of Canada Guest Post – Are You Prepared?

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Be Ready for an Emergency:  A Storm, A Blackout or an Evacuation

Sometimes, unexpected situations arise that one should be ready for at any given time. Inclement weather such as storms, power outages, tornados, autumn hurricanes, severe winter storms as well as power outages and a 15-minute evacuation order can force us to move quickly to get out of the house.

A few minutes of pre-planning for emergencies will put your mind at ease when you hear about the next nasty storm coming your way.  It is an easy project you will never regret taking the time to do and an incredibly useful exercise for you and your family.

You can’t possibly be prepared for every scenario, so consider assembling an emergency preparedness kit should your family be trapped in the home without services for 72 hours or alternatively, if the police order you to leave your home quickly.

Assemble a Ready To Go suitcase

  • Use a piece of old piece luggage or duffle bag that will make it quickly portable if required. Label your bag well with a large identifying tag.

Items to include as a basic minimum

  • Bottled water; several litres of water per person per day
  • Non-perishable food; tuna, power bars, soup, pasta and sauce, canned beans, peanut butter, fruit cups
  • A manual can opener!
  • A little one-burner propane stove
  • A flashlight is a must (with extra batteries)
  • A crank or battery operated radio
  • A first aid kit
  • Candles and a lighter
  • Some cash
  • Blankets
  • Garbage bags
  • A basic tool kit
  • Hand sanitizer
  • Moist towelettes
  • Toilet paper
  • A whistle
  • Duct tape
  • If there are pets or babies, add items as required.

Important Documents
Have a separate kit that includes important documents prepared and accessible, so you can grab it in a hurry. It should include:

  • A home inventory
  • Credit cards, passport and IDs
  • Bank accounts numbers, etc.
  • Insurance Documents including insurer’s contact information

Don’t Forget
Discuss your emergency plan, the location of your kit and its contents with each member of the family. They may be in the house when something happens or when there is no adult supervision.

For more information

They Can Do That? A Guest Post from the National Association of Professional Organizers

NAPO members discuss what consumers should ask when hiring a professional organizer in the Smead podcast series, “Keeping You Organized.” Click the image to watch.

When people think of the services professional organizers provide, de-cluttering closets, setting up filing systems, creating time management strategies, or designing custom garage storage systems typically come to mind. But professional organizers specialize in many different areas, and can help overcome a variety of organizing challenges faced at home or at work. Here is a list of some lesser-known services they offer:

  1. Specialty Moving & Relocation: Need help packing the kids up for summer camp or moving your college student into his or her dorm?  There’s an organizer for that! Hiring a pro lets parents stress less and spend more quality time with their kids before they go away, and helps college students get off to an organized start when living away from home for the first time.
  2. Organizing and Cataloging Collections: From photographs to memorabilia to wine, if you need to manage the items in your collection for insurance purposes, display, or simply for easy access, a professional organizer who specializes in collections can help you keep track of the items you have so carefully curated.
  3. Blending Households: A professional organizer can help preserve household harmony when new spouses, stepfamilies, roommates, or parents find themselves sharing living space, and need to find places for everyone’s stuff.
  4. EcoConscious Organizing: Everyone is more aware of humans’ effect on our environment, and for those consumers who actively try to reduce their overall impact, there are organizing professionals who specialize in sustainable ways to reduce clutter, organize and recycle unwanted items.
  5. Technology Organizing: Need someone to help set up your new smartphone?  Need help keeping track of documents and files on your home and work mobile devices? Need help figuring which apps to use to help you stay organized?  Tech-savvy professional organizers can help you get the most out of your electronic devices.
  6. Personal Assistant/Concierge Services: If staying organized means you need a helping hand running errands, scheduling appointments, or fulfilling other commitments, professional organizers who also provide assistant or concierge services will keep you in control of all the aspects of your busy life.
  7. Medical/Legal Office Organizing: Establishing effective filing systems, chain-of-custody protocols, and document retention policies is vital to successful case management and protecting sensitive and confidential information. A professional organizer experienced in medical or legal organizing can help improve office efficiency and maintain client privacy.
  8. Estate Sales: When a person passes away leaving behind a home full of possessions, sorting through a lifetime of memories may be too much for grieving loved ones to handle.  Professional organizers who offer estate sale services coordinate the sale or donation of unwanted items, taking the burden off family or friends at a difficult time.
  9. Working with People with ADHD or ADD: For people who struggle with attention-deficit disorders, routines and systems can dramatically help them maintain focus so they can be more productive at home, school, and work. Organizing experts who specialize in working with those living with ADHD or ADD understand their everyday challenges, and help them develop habits to minimize frustration and become more successful in all aspects of their lives.
  10. Emergency Preparedness: Disasters can strike home or work at any time, and a good emergency plan can keep you, your family, or your colleagues safe, and get you back on your feet sooner. Professional organizers can help you create a plan to keep your vital documents safe, create an emergency kit, put together disaster evacuation and communications plans, and develop recovery  procedures, so your life is disrupted as little as possible in the face of disaster.

These are just some of the specialized services that professional organizers can provide, so if you feel overwhelmed by an organizing dilemma, you don’t have to tackle it alone.

Need help getting organized? Visit NAPO’s Professional Organizer Directory to search for professional organizers in your area.

Smooth Transition from Summer to School

>Many children, especially in the lower grades, find it hard to make the switch from the lazy days of summer (going to the beach, playing soccer, visiting amusement parks) to the school year (early mornings, routines, homework). Come to think of it, it’s not easy for parents, either. But there are ways to smooth the transition:

1. Read, read, read: Make reading an integral part of your summer. Libraries often have incentive programs for the summer months; take advantage of them. Read to your child, have 29them read to you, and read together. Read menus, books, comics, read everything and anything.
2. Buy supplies: If you have your child’s class list of supplies, keep an eye out for bargains and stock up. Some schools get parents to pay a flat rate and the teachers buy the supplies in bulk and to their own specifications. It’s a great time-saver for parents, and the teachers know each child will have the exact supplies he or she needs.
3. Take inventory: Go through your child’s closet and donate clothes that no longer fit. Throw out any that are beyond repair. Make a list of what items are needed (indoor sneakers, outdoor sneakers, backpack, etc.) and go shopping. Don’t forget second-hand stores.
4. Call the school: A day or two before school starts, call the school and find out what class your child is in and if there’s anything you or your child needs to know before Day 1.
5. Know the route: How is your child getting to school: walking, by bus, by car, from the sitter’s? Is there a change from last year? Try out the route with your child to see how long it takes. A route that takes you five minutes to walk, for instance, could take a child up to 10 minutes.
6. Ease back into routine: A few weeks before the first day, start regulating bedtimes and rising times to be closer to the school-year routine. How long does it take everyone to get ready in the morning?
7. Build excitement: Most children are excited about the return to school, at least for a week or two after it starts. Even if you’re dreading the return to hectic mornings and evenings supervising homework, control your negativity, which can be contagious. Plan some fun outings during the first few weekends, and sign your child up for some favorite extra-curricular activities.
8. Visit the school: A nice tradition is going with your child on the first day back, not just for Grade Primary. It will ease some jitters and make your child feel valued.
Helping your child transition from summer mode to school mode will make them feel prepared to take on the school year and give them a smooth start. A smooth start can give a child the confidence boost he needs to do well all year.

If you enjoyed this article, please pass it along to others who would find it useful and sign up for our Organize Anything newsletter on our homepage at http://www.organizeanything.com
© 2010 Colette Robicheau
The Organizing Coach
Organize Anything
Phone: (902) 233-1577 Fax: (902) 455-0553

Permission to reuse or redistribute these materials is hereby granted provided they are reproduced or redistributed in their entirety with full attribution.

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